Sponsorship

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About HighEdWeb

HighEdWeb is the conference for all higher education web professionals — from programmers to marketers to designers to all team members in between — who want to explore the unique digital issues facing colleges and universities.

Attendees at a vendor booth

Attendees

Our attendees cover a wide range of positions in colleges and universities:

  • Account Executives
  • Admissions Staff
  • Application Developers
  • Assistant Directors
  • Business Analysts and Officers
  • Chief Communications Officers
  • Chief Information Officers
  • Chief Marketing Officers
  • Communications Specialists
  • Content Strategists
  • Digital Media Specialists
  • Directors
  • Editorial Directors
  • Instructional Technologists
  • IT staff
  • Librarians
  • Marketers
  • Mobile Specialists
  • Programmers
  • Professors
  • Social Media Managers
  • Student Service Teams
  • Systems and Networking
  • Web Architects
  • Web Designers
  • Web and Database Developers
  • Web Managers
  • Web Writers

Institutions

HighEdWeb conferences are truly international events, attracting  higher education professionals from institutions throughout the United States and beyond. Past attendees have hailed from Australia, Brazil, Canada, England, Germany, Italy, New Zealand, Saudi Arabia, Singapore, Spain, Sri Lanka and Sweden.

For a sample list of participating schools, contact sponsors@highedweb.org.

Annual Conference

The Higher Education Web Professionals Association hosts its well-known Annual Conference in the fall of each year in different cities across the United States. HighEdWeb 2016 in Memphis, Tennessee, took place over four days, offered 70+ presentations, 10 half-day intensive workshops, three focused academies and welcomed about 700 web professionals from around the world. About half of those attendees were first timers at HighEdWeb.

Thanks to sponsors like you, attendee costs were kept low while allowing experiences such as our special event at AutoZone Park,  and keynotes by Kimberly Bryant, founder of Black Girls Code, and actor/educator LeVar Burton.

HighEdWeb 2017 (#heweb17) will bring together content marketers and developers, designers and managers, programmers and writers  – along with other professionals from across the web disciplines  – this Oct. 8-11 in Hartford, Connecticut. With seven tracks of presentations, as well as two outstanding keynotes and multiple experiential workshops, we know this will be the biggest and best HighEdWeb yet.

Attendees speak to sponsors

Sponsorship Packages

We are excited to offer 2017 Annual Conference sponsorship packages, allowing you to choose your  desired level of support and to get the very best value to meet your needs and budget.

You may also choose to maximize your visibility through greater sponsorship of the HighEdWeb organization.  These opportunities are delivered on an individual basis; contact sponsors@highedweb.org for more information.

Platinum Package

$12,000 (Available: 4)

This is the ultimate package to gain maximum exposure at the HighEdWeb Annual Conference. There are several unique Platinum Packages per year, including keynote and event sponsorships. All are available on a first-come, first-served basis.

Benefits

  • One 45-minute presentation spot in the Annual Conference’s Sponsor Track
  • Highest priority selection of Sponsor Track presentation time slot
  • Highest priority exhibit location in HighEdWeb Exhibit Hall
  • Exhibit floor booth space  (20’ by 20’), with WiFi, table and and first electric drop included
  • Complimentary registration of three attendees to the Annual Conference, which includes  all conference materials and admission to events, including conference meals (NOTE: this does not include add-on pre/post conference workshops)*
  • Full-page ad** in print program
  • Company logo and 75-word description** listed on Annual Conference website
  • Company logo** posted in conference venue main hall during collective events
  • One piece of promotional material*** included in attendee conference packets/bags
  • Mention in press release published on Annual Conference website and up to two mentions on HighEdWeb’s Twitter, Facebook and LinkedIn presences
  • List of attendees’ names, job titles and institutions delivered within one week after the conference
  • One sponsored email sent from HighEdWeb on sponsor’s behalf to all 2017 Annual Conference attendees**
  • One priority, high-visibility event sponsorship; choose one of the following (on a first-come, first-served basis):
    • Keynote Sponsorship (Available: 2 (select one))
      Added benefits:

      • Two minutes prior to the keynote to share your brand with the conference attendees via sponsor-produced video (video to be submitted for HighEdWeb review two weeks prior to showing)
      • One piece of promotional material*** (small button or card-sized item) to be placed for you at each attendee keynote place setting
      • Acknowledgement of sponsorship in keynote description in conference program and on website
    • Welcome Event Sponsorship (Available: 1)
      Added benefits:

      • Opportunity to play sponsor-produced video at the Welcome Event
      • Prominent display of sponsor-provided banner** at Welcome Event venue
      • Opportunity to have registered attendee sponsor representative to act as greeter at entrance to event
      • One piece of promotional material*** (small button or card-sized item) to be distributed at the event
      • Acknowledgement of sponsorship in event description in conference program and on website
    • Big Social Event Sponsorship (Available: 1)
      Added benefits:

      • Opportunity to play sponsor-produced video at Big Social Event, the largest social event of the Annual Conference (video to be submitted for HighEdWeb review two weeks prior to showing)
      • Prominent display of sponsor banner** at event venue (sponsor to provide banner)
      • Opportunity to have registered attendee sponsor representative to act as greeter at entrance to event
      • One piece of promotional material*** (small button or card-sized item) to be distributed at the event
      • Acknowledgement of sponsorship in event description in conference program and on website

Gold Package

$9,000 (Available: 8)

The Gold sponsorship is a top opportunity to get your brand noticed during the HighEdWeb Annual Conference.

Benefits

  • One 45-minute spot to present in the Annual Conference’s Sponsor Track
  • Priority selection of Sponsor Track presentation time slot
  • High priority exhibit location in exhibit hall
  • Exhibit floor booth (20’ by 10’) with WiFi, table and and first electric drop included
  • Complimentary registration of two attendees to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
  • Half-page ad** in print program
  • Company logo and 35-word description** listed on Annual Conference website
  • Company logo** posted in conference venue main hall during collective events
  • One piece of promotional material*** included in attendee conference packets/bags
  • Mention in press release published on Annual Conference website and one mention on HighEdWeb’s Twitter, Facebook and LinkedIn presences
  • List of attendees’ names, job titles, and institutions delivered within one week after the conference
  • One sponsored email sent from HighEdWeb on sponsor’s behalf to all 2017 Annual Conference attendees**

Silver Package

$7, 500

A great way to get exposure and meet new potential clients

Benefits

  • Priority exhibit location in exhibit hall
  • Exhibit floor booth  (20’ by 10’) with WiFi, table and and first electric drop included
  • Complimentary registration of two attendees to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
  • Quarter page ad** in print program
  • Company logo included on Annual Conference website
  • Company logo** posted in conference venue main hall during collective events
  • One piece of promotional material*** included in attendee conference packets/bags
  • Mention in press release published on Annual Conference website
  • List of attendees’ names, job titles, and institutions delivered within one week after the conference

Bronze Package

$5,000

Get noticed and make connections at HighEdWeb.

Benefits

  • Exhibit floor booth  (10’ by 10’) with WiFi, table and first electric drop included
  • Complimentary registration of one attendee to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
  • One piece of promotional material*** included in attendee conference packets/bags
  • Company logo included on Annual Conference website
  • Company logo** posted in conference venue main hall during collective events
  • List of attendees’ names, job titles, and institutions delivered within one week after the conference

Academy Sponsorship

$7,000 (Available: 3)

Intimate opportunity to interact with Leadership, Integrated Marketing and Technical Academy attendees, future leaders in the HighEdWeb industry

Benefits

  • Opportunity to interact with Academy attendees at limited attendance events, including alumni reception
  • Opportunity to play sponsor-produced video (up to three minutes long) before each Academy opening session (video to be submitted for HighEdWeb review two weeks prior to showing)
  • Exhibit floor booth (10’ by 10’) at Annual Conference with WiFi, table and and first electric drop  included
  • Complimentary registration of two attendees to the Annual Conference, including all conference materials and admission to special events (does not include pre/post conference workshops)*
  • Quarter page ad** in Annual Conference print program
  • Company logo included on Academy websites
  • One piece of promotional material*** included in Academy attendee conference packets/bags
  • List of attendees’ names, job titles, and institutions delivered within one week after the conference

Additional Opportunities

Raise your visibility and make the most of your HighEdWeb sponsorship with one of these options. Add on or select these options individually. Please contact sponsors@highedweb.org for more options on sponsorships.

Meal Sponsorship

$5,000 (Available: 6)

  • Sole sponsorship of selected HighEdWeb breakfast or lunch (NOTE: meal selection available on a first-come, first-served basis)
  • Sponsor logo display*** and verbal acknowledgement provided at selected meal
  • Sponsorship noted in Annual Conference schedule

Snack Sponsorship

$3,000 (Available: 6)

  • Sole sponsorship of selected HighEdWeb snack break (NOTE: meal selection available on a first-come, first-served basis)
  • Sponsor logo display*** provided at selected meal
  • Verbal acknowledgement provided during daily announcement

Academies Alumni Reception Sponsorship

$2,000 (Available: 1)

  • Opportunity to interact with Academy alumni from current and past years at invitation-only reception
  • Company logo** included on Annual Conference website
  • Sponsor logo display*** and verbal acknowledgement  provided at reception
  • List of Annual Conference attendees’ names, job titles and institutions delivered within one week after the conference

Workshop

$1000 (Available: 10)

  • Company logo** included on Annual Conference website
  • Sponsorship of a Sunday or Wednesday workshop (available on a first come-first-served basis)
  • Sponsor logo display*** and verbal acknowledgement provided at workshop

Other Opportunities

Cost varies

Unlimited number available

  • Company logo** included on Annual Conference website
  • Sponsor logo** and acknowledgement provided on donated item or service ****
  • List of attendees’ names, job titles, and institutions delivered within one week after the conference

Ideas:

  • Hotel key card
  • Videography and other recording
  • Audio-visual assistance
  • Charging stations
  • Conference bags
  • Badges
  • Lanyards
  • Transportation
  • Wireless
  • Program printing
  • Water coolers

You may also choose to maximize your visibility through greater sponsorship of the HighEdWeb Association itself.  These opportunities are delivered on an individual basis; contact sponsors@highedweb.org for more information.

Note: HighEdWeb maintains a policy of not sharing contact information (email addresses) for its attendees.

* if you choose to add additional attendees, each registration will be given the early bird discount

** content, artwork/logo to be provided in approved format by sponsor; content must be received and email will be sent no later than three months post-event

*** promotional piece not to exceed 8.5” x 11” and to be provided by sponsor prior to the conference.

**** sponsor logo and acknowledgement to be co-branded with HighEdWeb according to the association’s brand standards